10 Useful Time Management Tips

10 Useful Time Management Tips

    Cut out one activity a day.

  • Determine what activity you can give up and stop doing it.
  • Never wrestle with a pig. You get dirty and the pig enjoys it.

  • Don’t engage in a debate with someone simply for the sake of it.
  • Ask for bulletins and only accept briefs.

  • Ask for one paragraph or a simple bulleted list to get needed information. Poring over a 40-page document to construct a single memo is unproductive.
  • Don’t double check what doesn’t need double checking.

  • If you ask your secretary to type a letter or a teacher to finish a project, trust him or her to get the job done. Double-checking robs you of your own time.
  • Recognize that an emergency is in the eyes of the beholder.

  • Keep in mind that not every problem is a crisis.
  • Don’t give in to the shrillest cry.
  • Remember the adage “Poor planning on your part doesn’t constitute an emergency on mine.”
  • Safeguard yourself against time bandits.

  • Handle people who are late to meetings and appointments like the airlines: Call for final boarding, then close the doors and take off without them.
  • Choose the right media for your message.

  • Don’t send an e-mail when a phone call will do.
  • Don’t make a phone call when a personal visit is in order.
  • Tailor communication to save time and avoid unanswered questions.
  • Keep your superintendent apprised of your priorities.

  • A five-minute conversation or a brief e-mail each week ensures that your boss knows your priorities. If your priorities aren’t consistent with the district’s, ask what is expected instead.
  • Leave plenty of white space on your calendar.

  • Allow for distractions by scheduling no more than 50% of your day around planned activities, meetings, or events. This leaves time to deal with the unexpected.
  • Don’t catch the ball every time it’s thrown to you.

  • Avoid the tendency to become the school’s official problem solver.
  • Share the load by letting others catch the ball.
  • Source: by Suzette lovely and Sherine smith, Selective Abandonment: How and When to Say No, PL NOVEMBER 2004